Present an Event - Orange County Library System

Thank you for your interest in Orange County Library System

The library focuses on events that support the library’s mission and to help meet the educational or informational needs of the community. Events may be hosted at all 15 library locations. Registration may be required for planning purposes or when space or materials are limited.

The library’s event schedule is planned four months in advance.

The library does not host:

Private event rentals.
Events of a primarily personal, political or fund-raising nature.
Events presented by organizations practicing discrimination based on race, color, creed, sex, age, national origin, sexual orientation, or condition of physical ability.
Events intended to advertise or promote any product or service for profit.
Events involving religious or lobbying activities, hearings, press conferences or recurring meetings.

How to submit a proposal for an event, tabling or author visit

To apply to present an event in partnership with Orange County Library System, all applicants will need to complete the following form online. Applicants will receive an automatic notification when the proposal has been submitted. Due to the volume of proposals received, the library will only contact an applicant when there is interest in sponsoring and hosting the event.

The Library Events Steering Committee oversees event presenter selection and reviews if the applicant meets the library’s guidelines and fits into our mission, schedule, and budget.

First and Last Name(Required)

Street Address(Required)

City, State & Zip Code(Required)

Email(Required)

Phone(Required)

Website/Social Media(Required)

What type of proposal would you like to submit?(Required)

Event

Author Visit

Tabling Event

Event

Please provide us with information about the event you would like to present at the library.

Will you be representing a company or organization?(Required)

Yes

Name of Organization(Required)

Will you be promoting or sharing information about a product or service?(Required)

Yes

Please explain(Required)

How would you like to submit the credentials/qualifications of the proposed presenter/host?(Required)

Write a Description

Upload a Resume

Credentials/Experience in Presenting Topic (500 Character Limit):(Required)

0 of 500 max characters

Resume Upload(Required)

Accepted file types: pdf, docx, doc, Max. file size: 50 MB.

If you can present in languages other than English, please list language(s).

Select your preferred time frame to host the event.(Required)

Title of Event(Required)

Description of Event (500 Character Limit)(Required)

0 of 500 max characters

Type of Event(Required)

Targeted Age Group(Required)

Maximum Number of Participants(Required)

Under 25

25-50

50-100

100-200

Duration of Event(Required)

Up to 30 mins

30-45 mins

60 mins

More than 60 mins

Do you charge a fee?(Required)

Yes

What is your fee?(Required)

Is this per person or total amount?(Required)

Per Person

Total Amount

Preferred Location to Host(Required)

Any Location

North County Locations – North Orange, Fairview Shores, Eatonville

West County Locations – Winter Garden, West Oaks, Hiawassee

South County Locations – Washington Park, Windermere, Southwest, South Trail

East County Locations – Alafaya, Chickasaw, Southeast

Downtown – Orlando Public Library, The Melrose Center

Other or Specific Location

Please specify location.(Required)

Have you or your organization previously presented an event in partnership with Orange County Library System or other public venues?(Required)

Yes

Please list dates and locations/hosting organizations.(Required)

Are you an OCLS customer?

Yes

Which location do you use?

How did you hear about this opportunity with the library?

Author Visit

Due to the large number of author proposals we receive each year, Orlando Public Library hosts quarterly Local Author Festivals, with few exceptions. Learn more about the criteria for a standalone author event.

Please provide us with information about your most recent book publication.

Author's Name(Required)

Title of Most Recent Book(Required)

Publisher of Most Recent Book(Required)

What genre(s) best describes your book?(Required)

Autobiography / Memoir

Children’s

Contemporary / Commercial

Fiction

Literary Fiction

Middle Grade

Mystery / Thriller

Non-Fiction

Poetry

Religion / Spirituality / New Age

Romance

Science-Fiction / Fantasy

Young Adult

Other

Please specify other genre.(Required)

Enter a link to more information about most recent book.(Required)

Please list additional published titles.

Are you interested in being featured at a Local Author Festival?(Required)

Yes

You will be contacted when a spot opens up in a Local Author Festival. There is often a 4-8 month waitlist for these events.

Are you interested in presenting a standalone author event?(Required)

Yes

Please describe your proposed event.(Required)

When would you like to hold this event?(Required)

Will you be selling your own books?(Required)

Yes

What is your fee? Please include travel costs if applicable.(Required)

Please provide any additional information.

Have you or your organization previously presented an event in partnership with Orange County Library System or other public venues?(Required)

Yes

Please list dates and locations/hosting organizations.(Required)

If you can present in languages other than English, please list language(s).

How did you hear about this opportunity with the library?

Tabling Event

The purpose of a library-sponsored tabling event is to enhance or complement the library’s resources to help meet the educational or informational needs of the community.

Please provide us with information about the tabling event you would like to present at the library.

Name of Organization/Group(Required)

Type of Organization/Group(Required)

501c3 Non-Profit

Education

Government

Other

Explain other organization/group type.(Required)

Number of Representatives Attending

Purpose of the Tabling Organization (Please describe services, goals, or objectives.)(Required)

Select your preferred time frame to host the tabling event.(Required)

Title of Tabling Event(Required)

Description/Details of Tabling Event(Required)

Targeted Age Group(Required)

Duration of Tabling Event(Required)

Up to 30 mins

30-45 mins

60 mins

More than 60 mins

Do you charge a fee?(Required)

Yes

What is your fee?(Required)

Is this per person or total amount?(Required)

Per Person

Total Amount

Preferred Location to Host Tabling Event(Required)

Any Location

North County Locations – North Orange, Fairview Shores, Eatonville

West County Locations – Winter Garden, West Oaks, Hiawassee

South County Locations – Washington Park, Windermere, Southwest, South Trail

East County Locations – Alafaya, Chickasaw, Southeast

Downtown – Orlando Public Library, The Melrose Center

Other or Specific Location

Please specify location.(Required)

Have you or your organization previously presented a tabling event in partnership with Orange County Library System or other public venues?(Required)

Yes

Please list dates and locations/hosting organizations.(Required)

How did you hear about this opportunity with the library?

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

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Thank you for your interest in Orange County Library System

The library does not host:

How to submit a proposal for an event, tabling or author visit

Event

Author Visit

Tabling Event

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